Women in Data Science Zurich
Code of Conduct
Women in Data Science Zurich (hereinafter “WiDSZ”) is committed to providing a harassment-free conference experience for everyone, regardless of gender, gender, gender identity and expression, age, sexual orientation, disability, physical appearance, body size, race, ethnicity, religion (or lack thereof), nationality, political beliefs, technology choices. We do not tolerate harassment of conference participants in any form. Explicitly or implicitly sexual language and imagery is not appropriate for any conference venue, including talks, workshops, parties, Twitter and other online media.
Harassment includes but is not limited to any behavior that a reasonable person would find intimidating, hostile or offensive, such as: lewd, boisterous, overtly sexual comments, obscene gestures, sexual images in public spaces, deliberate intimidation, sexual images in public spaces, deliberate intimidation, demeaning or discriminatory behavior, materials, and speech, stalking, following, harassing photography or recording, sustained disruption of talks or other events, inappropriate physical contact, unwelcome sexual attention, objectionable tweets/comments/utterances online, violence, threats of violence, or violent behaviour or language directed at another person, wearing clothing that is not suitable for a professional work environment, that is provocative, or otherwise potentially offensive, sexist, racist, homophobic, transphobic, or otherwise discriminatory jokes and language, personal insults and offensive verbal comments or slurs related to gender, gender identity and expression, age, sexual orientation, disability, physical appearance, body size, race, ethnicity, religion (or lack thereof), nationality, political beliefs, and/or technology choices.
Participants asked to stop any harassing behavior are expected to comply immediately.
Attendees, exhibitors, sponsors, speakers, and WiDSZ staff are also subject to the anti-harassment policy. In particular, sponsors should not use sexualised images, activities, or other material. Booth staff (including volunteers) should not use sexualised clothing/uniforms/costumes, or otherwise create a sexualised environment.
We encourage attendees to take and share their own photographs, as long as the person taking the photo respects others’ expressed wishes. Photography/recording shouldn’t be done covertly or against people’s wishes. If someone does not want their photo taken, don’t take their photo. We encourage you to ask permission before taking photographs or making any kind of recordings of individuals or small groups.
WiDSZ has photographers on staff and they will also abide by these policies during the conference. We sometimes use photos of attendees to promote future conferences. If you don’t want images of yourself to be published, you can opt out by contacting email@example.com.
Please do not take photos or record for commercial purposes without expressed consent of conference planners.
Other unacceptable behaviour includes possession of any item that can be used as a weapon, and may cause danger to others, drinking alcohol outside designated areas (please drink responsibly), possession or use of any illegal substance, assembling for the purpose of, or resulting in, disturbing the peace, or committing any unlawful act or engaging in any offensive behaviour, smoking other than in designated areas, and failure to obey any rules or regulations of the conference venue(s).
If you are being harassed, notice that someone else is being harassed, or have any other concerns about other unacceptable or worrisome behaviour, and you feel comfortable speaking with the offender, please inform the offender that they have affected you negatively. Oftentimes, the offending behavior is unintentional, and the accidental offender and offended will resolve the incident by having that initial discussion. However, WiDSZ recognises that harassment is not about the intent of the alleged offender, it is about how the behaviour can reasonably be interpreted. WiDSZ further recognises that recognizes that there are many reasons speaking directly to the offender may not be workable for you. If you don’t feel comfortable speaking directly with the offender for any reason, seek out a conference staff member. Staff members will be wearing distinctive uniforms.
If a participant engages in harassing behavior, the conference organisers may take any action they deem appropriate, including warning the offender or expulsion from the conference with no refund.
If you need help with a harassment problem, your own or someone else’s (including suspicion of harassment), please email us at firstname.lastname@example.org or contact a member of the staff immediately. Any such reports will be treated confidentially.
The WiDSZ team will investigate all reported incidents with discretion and respect for privacy of all parties. Conference staff will be happy to help participants contact hotel/venue security or local law enforcement, provide escorts, or otherwise assist those experiencing harassment to feel safe for the duration of the conference. We value your attendance.
We expect participants to follow these rules at conference and workshop venues and conference-related social events. WiDSZ reserves the right to bar anyone from participating in the conference or connected events without any refund.
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Terms and conditions of service
The following terms and conditions apply to the Women in Data Science Zurich 2019 conference and connected events. Through registering to participate in the conference in any capacity (delegate, attendee, sponsor, exhibitors etc.) you acknowledge and accept these terms and conditions. You should not register if you do not wish to accept these terms and conditions.
WiDSZ reserves the right to change, amend, add or remove and of these terms and conditions at its sole discretion and without prior notice. If one or more of the conditions outlined in these terms and conditions should become invalid, the remaining conditions will continue to be valid and apply. These terms and conditions apply to all event participants.
The views expressed by any event participant are not necessarily those of WiDSZ. All participants are solely responsible for the content of all individual or corporation presentations, marketing collateral, and/or advertising.
Only fully completed registration forms will be accepted. An invoice will be sent after the receipt of your registration, a confirmation of payment will be sent upon receipt of payment in full. If the payment is not received by 21 March 2019 then you will be refused admittance to the conference and other WiDSZ events.
To be able to register as a student (including PhD students), individuals must present proof of fulltime enrolment at a recognised university or college or an according programme (i.e. student ID, confirmation of head of department, etc.) during the registration process. Please also have this confirmation with you when you attend the event in Zurich.
In the event that you are waitlisted in the first round and another participant cancels by 21 March 2019, you might be notified as soon as possible and within 10 days that a spot is still available, in which case you have to pay the registration fee within 48 hours.
Cancellations must be received prior to two weeks prior to the conference (before or latest on 21 March 2019, 23:59 CET) for a full refund to be available. Any cancellation received after that date will not guarantee a refund.
Unfortunately, we do not accept replacement participants, attendees or delegates.
In the unlikely event of conference cancellation, paying conference participants (delegates or attendees) will be offered a full refund.
If you become enrolled as a student before the conference but after you have registered and paid the full registration fee, please contact us at email@example.com to see if we can still process the reduction. This does not constitute a guarantee that you will be refunded the difference in registration fee.
Disclaimer and liability waiver
You agree that WiDSZ is not liable to you for any loss, damage, injury or any incidental, indirect, special, consequential or economic loss or damage (including loss of opportunity, exemplary or punitive damages) whether to person or property and whether arising from default, negligence, misconduct or otherwise by WiDSZ, its employees, agents or contractors in connection with the WiDSZ Conference.
In consideration of being allowed to register for, and participate in the event, you hereby warrant and represent that you are age 18 or above and freely waive, release from liability, assume all risks, and covenant not to sue WiDSZ or its members, employees, board members, agents, conference organisers or volunteers for any expense, loss, damage, personal injury, including loss of life, disability, property damage, or property theft or actions of any kind that you may hereafter suffer or sustain before, during, or after the event, unless said expense, loss, damage, personal injury, including loss of life, disability, property damage or property theft or actions of any kind is caused by the sole recklessness of WiDSZ. This liability waiver and release is specifically binding upon your heirs and assigns and is knowingly given.
You agree to indemnify WiDSZ against liability for, or in respect of, any claims, demands, actions, costs, expenses, losses and damages arising out of or in connection with or as a consequence of any of your acts or omissions in connection with the WiDSZ Conference that breach these terms and conditions.
We take the privacy of all conference participants very seriously. We make a point out of complying with the indications of the EU General Data Protection Regulation (GDPR). Here is an outline of our privacy efforts.
Any information collected only through browsing this domain is anonymised. Information is collected through our registration process and ticketing partner Eventbrite. All other information is collected only with your consent (information publicly available online and information you volunteer to us).
By registering for the WiDSZ Conference 2019, you are providing us with your personal data and contact information as requested in the online booking form. At all times, your registration information is restricted to team members who require information to perform a specific job. No sponsors, speakers or volunteers will have access to your personal details.
WiDSZ and its partners will not, under any circumstances, share with any third party individual IP addresses, email addresses, personal contact details or other information collected through this website or related statistic tracking systems. If information sharing is required for the purposes of this or any other event, you will be given immediate notice. We do not disclose personal information to third parties for the purpose of allowing them to send marketing material to you. However, we may share non-personal, de-identified or aggregated information to them for research and/or statistical purposes.
Under GDPR, you have the right to request access to the information we have collected on you, the right to rectify or correct any information we may have on you, the right to be forgotten, the right to restriction of or objection to processing. If you have any questions, complaints or reservations about privacy, contact us at firstname.lastname@example.org .